Casa Grande Youth Commission
September 10, 2011
Meeting Minutes
A. Call to Order
a. The September 10, 2011 meeting is called to order at 10:05 a.m.
b. The Pledge of Allegiance is led by Garrett.
B. Roll Call
a. Jocelyn is late due to band practice while Mandy is sick. Kimberly moves to excuse Mandy, Zoe seconds, and the motion passes.
C. Minutes
a. Jeremy moves to approve the regular meeting minutes of August 14, 2011. Zoe seconds and the motion passes.
D. Reports
D.1 Treasurer’s Report/Payment of Claims
i. We received a $10 donation from Lara Nelson for the Garden of Sunshine and a $250 donation from Pastor Roy at Glad Tidings to purchase water for the 9/11 event.
ii. Garrett moves to approve the treasurer’s report, Kara seconds, and the motion passes.
D.2 Review reports from:
i. Halloween Carnival Committee
1. The committee met at the Teen Center and developed a blueprint for a mini-golf game similar to last year’s idea. They require no budget.
ii. Garden of Sunshine Committee
1. Megan is contacting various people about the metal art we wish to
use in the memorial. It is discussed that we need to have another
community meeting, preferably before October 1 so Kimberly can
include information from the meeting in the article for the
November issue of Lifestyles.
iii. 9/11 Night of Remembrance Committee
1. The committee developed a schedule for who will do what job,
along with a script for the actual event. Commissioners need to be
at Peart Park by 3:30 tomorrow, and are encouraged to invite their
friends to attend the event. Jeff will see about obtaining another
microphone. Commander Scott Sjerven will speak instead of
Chief Huddleston.
2. Donna and Caryl Chase entered the Commission’s plans for the
event in a national competition. We have already made it past the
first two stages. Donna stresses the importance of keeping
accurate records of all volunteer hours spent on the event.
iv. Day of Play Committee
1. The committee decided on a Twister-style game. Mr. Rhodes
will work with the committee to obtain the materials needed to
create this game. The event is on September 23 from 5:00-8:00
p.m. Committee members need to be there by 4:00 for set-up.
E. Unfinished Business
E.1 League of Cities & Towns Participants Discussion
i. Mr. Rhodes provides a detailed recap of Leagues of Cities & Towns for the members that could not attend. He specified that our Commission members had the best relationship with their respective city’s elected officials and that our presentation was outstanding.
ii. Kara agreed, mentioning that we are much more advanced than other Commissions in that we know how to go about putting our ideas into action.
E.2 Pinal County Town Hall Delegates Selection
i. Town Hall will be held at Francisco Grande on October 12 and 13. The theme is Economic Development: Putting the Pieces Together for Pinal County’s Economic Future.
ii. Donna explains why Town Hall is being held late this year, notifies the Commission that we have nine paid spots open, and reminds the Commission about the scholarship.
iii. Kim, Courtney, Zoe, Mandy, and Jocelyn all had planned to attend earlier in the year, before it was re-scheduled. Jocelyn can no longer make it, but the other four will check their schedules to confirm. Mercedes, Kara, Jeremy, Arthur, and Chisom also expressed a desire to attend.
E.3 Women of Today & Tomorrow Conference Update
i. Kara, Kim, and Donna attended the volunteer training session. Megan and Audrey could not make it but will still help out at the conference.
ii. We need to have our booth set up before 3:00 p.m. on Friday.
iii. Courtney and Jocelyn will also be at the event, but solely at the Youth Commission booth.
E.4 Youth Commission Calendar of Events Review
i. Courtney reads the list of 2011-2012 events, highlighting the dates and chairs.
F. New Business
F.1 City Staff Presentation Request for October
i. Jim Thompson, the City Manager, and Brett Wallace, the City Attorney, wish to attend one of our upcoming meetings to discuss the city’s future as it pertains to the youth and different city policies that boards & commissions have to follow, particularly open meeting laws. They would give a special presentation immediately after the roll call.
G. Miscellaneous
a. Courtney, as President, will lead the Pledge at the Women of Today and Tomorrow Conference at the request of Helen Neuharth, President of the Chamber of Commerce.
b. Parks & Rec is sponsoring Ballet Arizona’s Ballet Under the Stars on Thursday, September 22 from 7:00-9:00 p.m.at Paul Mason Sports Complex. The event is free and open to the public.
c. We are registered for the Electric Light Parade.
d. Kimberly and Courtney will work with Mr. Rhodes in possibly implementing Google Docs to aid the Youth Commission in keeping track of records.
e. The Silent Witness Anti-Crime Night will be held on October 7, from 6:00-9:00 p.m. All Commission members are welcome to volunteer.
f. The Teen Center Barbeque had a great turn out of approximately 100 people. An art contest for middle school students will be held in November and a talent show will take place in December.
H. Public Comments
I. Adjournment
a. Kimberly moves to adjourn the meeting at 11:25 a.m. Rusty seconds and the motion
is passed. The next meeting will be held on October 8, 2011.
Casa Grande Youth Commission 
